Housing Guidelines
Housing Agreement Term
The Housing Agreement starts on the move-in date, which is typically the weekend prior to classes. You cannot occupy your room until you (and MACC) have completed and executed your Housing Agreement documents, and have provided proof of all the required vaccinations.
Move-In
A move-in inventory form will be provided to you at the time you move into your residence. You will need to complete the form notifying the Director of Security and Residential Life of any defects or damages in your residence. Otherwise, MACC will assume that all walls, fixtures, and furniture are clean, safe, and in good working condition.
Occupancy
Only you and your roommate can live in the residence assigned to you. Should you withdraw from MACC during the term of your agreement, you remain obligated for the full room and board amount. You cannot give anyone permission to take over your contract. MACC does have the right, when any bed space within the residence is unoccupied, to place a new resident in the unoccupied bed space. We strive to help resolve personal conflicts with roommates, but conflict with each other will not act as grounds to terminate the Housing Agreement.
Housing Agreement Termination
You may not terminate this Housing Agreement for voluntary or involuntary school withdrawal or loss of roommate. Extenuating circumstances (i.e. pregnancy, health issues, college transfer, etc.) will be considered on an individual basis by the Dean of Student Affairs & Enrollment Management
If you are a member of the Armed Forces on active duty and receive change-of-station orders to permanently leave the local area, are relieved from active military duty, or are a National Guard or reservist called to active duty, you may terminate the Housing Agreement with thirty (30) days written notice. In addition, you must provide a copy of the official orders, which allow Housing Agreement termination.
Move-Out
You must go through the checkout procedure with the Director of Security and Residential Life before you vacate your room.
If you leave your residence permanently, before the ending date of the term of your housing agreement, you are obligated for the balance of all room and board still owed MACC, and any outstanding damage assessments, fines or penalties, Verbal or written notice that you plan to terminate your contract agreement early is no sufficient to excuse you from your financial liability.
If you leave any of your personal property in the residence hall after your leave, or after the end of the Housing Agreement (the Sunday after graduation), that property is deemed abandoned by you. MACC can take such actions as appropriate, and charge you with cost incurred to remove, clean up after, keep, store, sell, or dispose of such property without incurring any liability or obligation to you.
Damages
When you move out, whether at or prior to the ending date of the term of your housing agreement, the residence, including but not limited to the windows, doors, furniture, walls, bathroom fixtures, and kitchen appliances in the common areas, must be clean and in good repair and condition. This does not include normal and reasonable wear and tear as determined by MACC. If you fail to clean any area, leave trash, or if any appliances or furniture pieces have been damaged or are missing, you may be liable for reasonable charges to complete such trash removal, cleaning, and replacement of appliances and furniture, or repairs. Negligent and careless use of MACC property will also result in damage assessments. Failure to promptly pay for damages assessed will result in a hold on your account. If MACC cannot determine which individual(s) caused damage to property, all residents will be assessed and pay a prorated share of the cost of repair.
Hold Over
If you remain in your residence past the move-out or ending date of your term, you will owe MACC room payment pro-rated on a daily basis, including all damage assessments, fines and penalties.
Residence Hall Charges
Your room and board charges should be taken care of through the Business Office, located on the main floor of the Main Building. Failure to pay room and board for any reason will cause a loss of your meal plan, and submission of any unpaid balance to a collection agency. MACC may suspend college scholarships, and may put a hold on your grades and transcripts, preventing you from enrolling in the next semester at MACC.
Visiting Hours
Sunday-Thursday, 9:00 am to 11:00 pm Friday and Saturday, 9:00 am to Midnight
Residence Halls are open to visitors during the above days and hours. Visitors are expected to follow the same rules and residents, and those that do not comply will be banned from the residence halls. Overnight guests are rarely allowed, but will only be approved and permitted by the Dean of Student Affairs and Enrollment Management. Noise should be kept to a minimum so that other residents can rest or study.
Absences
It is a good practice to let the dorm supervisors, or the Director of Security and Residential Life know if you will be gone overnight from the residence halls; in case of emergencies we can account for your safety and whereabouts.
Room Changes/Roommate Conflicts
An integral part of your college experience is learning to get along with all types of people, especially your roommate. Roommates are encouraged to complete roommate agreements that help roommates discuss and come to an agreement on their expectations for one another, their relationship as roommates, guests, use of belongings and other roommate issues. If you and your roommate experience conflict, seek out a Dorm Supervisor or the Director of Security & Residential Life for help mediating the conflict. Facing conflicts early will promote stronger relationships and decrease frustrations between roommates.
After the first three weeks of each semester, students are generally able to request to move to another room, provided that there are no special requirements for available space and that they address legitimate concerns or provide alternative living options (i.e. moving to a different room).
Utilities
All utilities are provided by MACC. MACC is not responsible for any interruptions to service, or damage caused by interrupted services. Surge protectors (not extension cords) are approved for use in the rooms. Interruptions in service or water leaks, should be reported to the dorm supervisor or the Director of Residential Life.
Maintenance, Alterations, and Repairs
You are expected to take excellent, high quality care of the premises. No furniture should be removed from any room, and ABSOLUTELY no commons furniture should be taken to individual rooms. No maintenance, repairs or remodels should be done to MACC property. A maintenance work order should be completed for any repairs (the dorm supervisor should be able to assist with this submission).
Smoke Detectors, Fire Extinguishers and Fire Alarms
It is a violation of law to tamper with smoke detectors, fire extinguishers and fire alarms. Tampering with fire equipment can cause serious danger and even death to residents. Failure to comply with the law may result in immediate and permanent dismissal from the residence halls. You may be arrested and subject to damages, civil penalties and jail time for tampering with fire equipment.
NO PETS
No pets are allowed in the residence halls. Pets include all mammals, reptiles, amphibians, birds, fish, insects and arachnids. Feeding stray animals is prohibited. If a pet is found in your room or in the residence hall, MACC will remove your pet with written notice of removal, and will tunr the pet over to animal control. Any charges incurred as a result will be the resident’s responsibility.
Right of Entry
MACC and respective agents, employees, repairers, servicers, and representatives may, without notice, at any time, enter the premises for any reason that MACC deems to be reasonable. Some reasons for our entry include, but are not limited to: responding to your request; repairs; estimating repair or refurbishing costs; pest control; preventive maintenance, filter changes, testing or replacing smoke-detector batteries; retrieving unreturned tools or appliances; preventing waste of utilities; exercising contractual liens; leaving notices; delivering, installing, reconnecting, or replacing appliances, furniture, equipment, or security devices; removing or re-keying unauthorized security devices; removing unauthorized window coverings; stopping excessive noise; removing health, sanitation or safety hazards (including hazardous materials) and items prohibited under the policies and procedures, such as alcohol and drug use and storage; removing pets; retrieving property owned by current or former residents; inspections when immediate danger to person or property is reasonably suspected; entry by a law enforcement officer with search or arrest warrant or in hot pursuit; showing residence to prospective residents; or showing residence to government inspectors, or fire marshals. The entry can be gained by use of a master pass key. MACC can also enter the premises, upon giving you prior notice to inspect for health, sanitation, safety, maintenance requirements, and damage determination. The observations from this inspection may result in assessing you for damages.
Health and Safety Checks
Housing staff will perform Health & Safety Checks at least twice per month. If residents are not available in their rooms during the checks, two staff members will access the room and check for any health/safety violations and/or hazards. Residents found to be in violation of a residence hall policy or local, state or federal law will be notified by the Director of Security & Residential Life immediately. Students will be expected to comply with MACC’s request within a set time period, usually one week.
Candles and Incense
Candles (with or without wicks), incense, oil lamps or other items with an open flame or burning ember are not permitted in any residence hall. Possession or use of one of these items may result in severe disciplinary action and these items will be confiscated.
Compliance
Students are required to comply with the directions of College officials acting in performance of their duties, including adherence to emergency procedures (fire, tornado, etc.). Failure to comply with the requests of officials, including student staff (Resident Assistants) may result in disciplinary action.
Smoking
Tobacco products of any kind are prohibited on all MACC property. This includes outdoor areas, parking lots and residence hall rooms. If you use any type of tobacco product, you must leave the campus grounds to do so. Violation points will be assessed for smoking in the resident hall, as this creates an unsafe atmosphere for all residents.
Alcoholic Beverages/Illegal Drugs
Possession of alcoholic beverages or illegal drugs on College property is a violation of College regulations. Violators may be dismissed from College housing and additional action may be taken, as deemed necessary by College officials. Dispensers used for alcoholic drinks and illegal drugs will be considered contraband and paraphernalia.
Firearms/Fireworks
For legal and safety reasons, the use or possession of firearms, pistols, rifles, pellet guns, ammunition, fireworks or explosives is prohibited in any College facility. The prohibition does not apply to law enforcement officers, security officers, or others authorized by law.
Access
Upon checking in, you be asked to download an app on your cell phone which will allow you access to the dorm, your wing and your room. Your phone must be carried with you to gain access.
Possession of your phone and use of this app to gain unauthorized entry into the dorms is prohibited. Both you and the person using the app will be sanctioned.
Storage
There is no separate storage space in the residence halls available to residents. Under no circumstances may residents store personal property, student room furniture or residence hall property in any location other than its designated space. All student room furniture and common-area furnishings must remain in its designated space (i.e., student room furniture belongs in the student’s room, lounge furniture belongs in the lounge).
Parental Notification Policy
If students are found responsible for violating the MACC drug and alcohol policy, they will have 48 hours to notify their parent(s) or legal guardian(s) themselves after meeting with the Dean of Student Affairs & Enrollment Management. The College will contact parent(s) or legal guardian(s) in writing after the 48-hour period. The letter will include a statement indicating the violation has occurred, and unless the student signs a consent form, any further information may only be disclosed by the student.
Students over the age of 21 and students who demonstrate they are financially independent of their parent(s) or legal guardian(s) are exempt from notification, but not the policy.
Students will be entitled to due process as set forth in the MACC Redbook in the event of suspension or expulsion from the residence halls. MACC may temporarily remove a student from the residence halls during a disciplinary process if the charges against the student are so severe, that, IF TRUE, indicate the student may pose an immediate threat to self or others. The removal will remain in effect until the conclusion of the investigation.
Students who have been drinking alcohol or using drugs, then return to the residence hall and in any way violate the policies set forth in this handbook are subject to disciplinary action that may result in dismissal.